Best Packing Services, Inc.’s Mandatory Vaccination Policy

 

Purpose:

Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation as a whole. Best Packing Services, Inc. (hereinafter BEST) has adopted this policy on mandatory vaccination to safeguard the health of our employees, their families and our business partners from the hazard of COVID-19. This policy complies with OSHA’s Emergency Temporary Standard on Vaccination and Testing (29 CFR 1910.501).

 

Scope:

This Mandatory COVID-19 Vaccination Policy applies to all employees of BEST.

 

All employees covered by this policy are required to be fully vaccinated as a term and condition of employment at BEST. Employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine, with, if applicable, at least the minimum recommended interval between doses. For example, this includes two weeks after a second dose in a two-dose series, such as the Pfizer or Moderna vaccines, two weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine, or two weeks after the second dose of any combination of two doses of different COVID-19 vaccines as part of one primary vaccination series. All employees are required to report their vaccination status and to provide proof of vaccination. Employees must provide truthful and accurate information about their COVID-19 vaccination status, and, if applicable, their testing results. Employees not in compliance with this policy will be subject to discipline including but not limited to being placed on unpaid leave or terminated.

 

 

Employees may request an exception from this mandatory vaccination policy if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated and/or wear a face covering (as otherwise required by this policy) because of a disability, or if the provisions in this policy for vaccination, and/or testing for COVID-19, and/or wearing a face covering conflict with a sincerely held religious belief, practice, or observance. Requests for exceptions and reasonable accommodations must be initiated by the employee by January 10, 2022.  All such requests will be handled in accordance with applicable laws and regulations. Please see Alex Tan or Santos Gonzalez to request paperwork that must be completed in order to request such an accommodation.

 

Procedures:

 

Overview and General Information

All BEST employees must be fully vaccinated no later than February 9, 2022.

To be fully vaccinated by February 9, 2022, an employee must:

< >Obtain the first dose of a two dose vaccine no later than January 12, 2022; and the second dose no later than January 26, 2022; orObtain one dose of a single dose vaccine no later than January 26, 2022.Employees will be considered fully vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine. An employee will be considered partially vaccinated if they have received only one dose of a two dose vaccine. 

Employees may choose any health care provider, clinic or pharmacy to obtain the vaccine of their choice. Employees should report to Alex Tan or Santos Gonzalez the date (s) when they will be receiving their vaccine.

 

Vaccination Status and Acceptable Forms of Proof of Vaccination

All vaccinated employees are required to provide proof of COVID-19 vaccination, regardless of where they received vaccination. Proof of vaccination status can be submitted to Alex Tan or Santos Gonzalez.

Acceptable proof of vaccination status is:  

< >The record of immunization from a healthcare provider or pharmacy; A copy of the COVID-19 Vaccination Record Card; A copy of medical records documenting the vaccination;A copy of immunization records from a public health, state, or tribal immunization information system; or A copy of any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine(s). “I declare (or certify, verify, or state) that this statement about my vaccination status is true and accurate.  I understand that knowingly providing false information regarding my vaccination status on this form may subject me to criminal penalties.” 

An employee who attests to their vaccination status in this way should, to the best of their recollection, include in their attestation the type of vaccine administered, the date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine.  

All employees must inform BEST of their vaccination status. The following table outlines the requirements for submitting vaccination status documentation.

 

 

Vaccination Status

 

Employees who are fully vaccinated.

  • proof of vaccination that indicates full vaccination.

February 9, 2022

Employees who are partially vaccinated (i.e., one dose of a two dose vaccine series).

  •  proof of vaccination that indicates when the first dose of vaccination was received, followed by proof of the second dose when it is obtained.

February 9, 2022

Employees who have not yet been vaccinated.

Submit statement that you are unvaccinated.

February 9, 2022

 

 

Confidentiality and Privacy:

All medical information collected from individuals, including vaccination information, test results, and any other information obtained as a result of testing, will be treated in accordance with applicable laws and policies on confidentiality and privacy.

 

Questions:

Please direct any questions regarding this policy to James Bates.

 

For more information, please check links below:                                                                                            

https://www.osha.gov/sites/default/files/publications/OSHA4161.pdf

https://www.osha.gov/sites/default/files/publications/OSHA4159.pdf

https://www.osha.gov/sites/default/files/publications/OSHA4160.pdf (Spanish)

https://www.osha.gov/sites/default/files/publications/OSHA4157.pdf

https://www.osha.gov/sites/default/files/publications/OSHA4158.pdf (Spanish)

https://www.cdc.gov/coronavirus/2019-ncov/vaccines/keythingstoknow.html

https://espanol.cdc.gov/coronavirus/2019-ncov/vaccines/keythingstoknow.html (Spanish)